Bid
Management
The Sage Timberline Office Bid Management — offered in Standard
and Extended versions — provides the tools you
need to save substantial time through every phase
of the invitation-to-bid process. A password-protected,
central online solution allows anyone in your organization
to easily create invitation-to-bid packages (ITB)
in minutes, and then efficiently distribute them to
selected subcontractors via e-mail, by fax, or online.
Bid Management assures that you'll generate the bid
response needed for timely, accurate and competitive
estimates.
Change
and process management
Project updates may be subsequently distributed with
the same ease and efficiency as ITBs. Included is
a convenient online bidders sheet and access to a
public subcontractor database to supplement as needed
your own private list of subs.
Improved communications
Bid Management is much faster than conventional or
PC-based faxing. You're able to process faxes at more
than 65 times the volume compared to PC-based modems,
allowing you to quickly distribute ITBs and release
your fax lines for other communications. If you prefer
to keep your faxing in-house, you can also use Bid
Management with your own fax server. Bid Management
also provides online and e-mail capabilities allowing
for even more immediate communications.
Bid Management Standard
Bid Management Standard is designed for single-user
environments.
- Create
bid packages and distribute ITBs to subcontractors
in a timely and efficient manner.
- Use
the bidders sheet prior to bid day to verify that
expected bids will provide complete coverage for
a final and competitive estimate.
- Ensure
that minority and women-owned business enterprises
(MWBE) outreach requirements are met.
- Inform
subcontractors of project modifications through
notifications and addenda prior to bid day.
- Identify
and locate new subcontractors using the public subcontractor
database, and post projects on a public project
exchange.
- Drill
down through a project summary to learn of recent
activity.
- Use
reporting to delve into the subcontractor directory,
project participant lists and bidder sheets.
Bid
Management Extended
Bid Management Extended is designed for multi-user
environments or for users requiring additional documentation
and reporting capabilities. The feature-rich version
includes all the benefits in Bid Management Standard,
plus the following.
- Allow
all members on an estimating team to access and
modify bid information.
- Improve
accuracy and competitiveness of estimates by shifting
resources from administering bidding processes and
communicating project information to focusing on
sourcing materials, analyzing bids, and negotiating
prices.
- Implement
internal approval and project bulletin board online.
- Assign
security and access rights at the user level.
- Distribute
comprehensive bid documents including specifications
and plans.
- Provide
better access to information with online plan room
integration.
- Add
online subcontractor response for more timely communication.
- Further
customize fields and transmittals to fit your company's
tracking and documentation needs.
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